Knowledge Base

1. Login to the Calendar
   
2. In the Dashboard left sidebar, hover above Events, and click Add New to create a new event.
   

ENTER EVENT TITLE

Aim for a title of less than 50 characters to make the title easy to scan and read.

EVENT DESCRIPTION

Use the editor to describe the event. Create button or text links to additional information.

Sample event title and description

Scroll to The Events Calendar options to the add the following information:

TIME & DATE

Enter start and end dates/times.

Click the "Schedule multiple events" button to create recurring events. View the tutorial >

EVENT LOCATION

Click in the "Create or Find a Venue" field to select from a list of existing locations.

Field before venue search.

Example shows how search for "campus" yields a list of existing event venues. Click any of the results to select the desired venue.

When creating a virtual event, select "Online / Virtual" for Location venue and"Virtual Events" for the Topic tag.

If the venue you need does not appear in the search, type the name for your new venue and click/tap your keyboard's Enter key OR click "Create:[your venue name here]" to create a new venue. 

Example creation of a new venue called "Test Venue". 

DO NOT ADD room information in the venue names. Room specific information belongs with your event description. For example, after describing your event add "The meeting will be held in Room 16 of the Wiggins Library."

Optional: Check "Show Google Map" to add an embedded map on the page. This is not an interactive map.

Optional: Check "Show Google Maps Link" to add a link to Google Maps directions.

EVENT ORGANIZER

Search for existing organizer and select your option if it appears in the list.

If your organizer does not appear, type the name in the Organizer field and press your keyboard's Enter/Return key OR click "Create:[Your organization name here]" to create a new entry. Fields will appear for you to add contact information.

EVENT WEBSITE

This is the web URL for more details or registration. Since this is lower on the page, we suggest that in addition to adding this URL you also add a button or text link in your event description area.

EVENT COST

If the event is free, leave blank. If the event is fee-based, add the "$" currency symbol, and enter the price with decimals (example = $20.00)

AUDIENCE

Audience represents the group of viewers who may have the highest interest in your event.

Choose 1-4 of the available audiences: 1) Students, 2) Faculty & Staff, 3) Alumni & Friends, and 4) Parents & Visitors. Select at least one audience per event.

DEPARTMENTS

DEPARTMENTS categories are related to your department, school or program. 

At least one Department must be selected. This should be your primary school/department. If you do not see your department listed, let us know via Web Service Request.

Use of other school/department categories: If you wish to add another Department to your event, first notify the school/department's primary web contributor.

Scroll to see the full list of departments.

TOPICS

Topics are broad categories that may be of interest to wide range of our web users. Interest topics include Graduation, Fine Arts, Homecoming and Athletics.

* You are not required to use any of topic.

* Do not create a new topic.

Scroll to see the full list of topics.

1. Click the Publish button.
   
2. Your event should now be published live on the website.