- Calendar Policy & Guidelines
- Best Practices for Adding Events
- Video Tutorial - How to Add an Event
- Text Tutorial - How to Add an Event
Calendar Policy & Guidelines
Posting your events to the online calendar will help draw people to your events. It's an important step in your event planning and communication process.
The Campbell University online calendar is meant to be a useful tool focused on events happening at and/or sponsored by the University. Additionally, the calendar serves as an online tool to disseminate information about University-related events to the local media for publicity purposes.
The Campbell University events calendar provides information about Campbell-related events only. Members of the University Communications & Marketing staff will make all judgments to include or not include submitted requests for calendar entries on the basis of the following:
- Sponsored by Campbell University or an entity or partner organization of the University or by an authorized student organization.
- Held on a Campbell University campus.
- Presented by a Campbell University faculty member, administrator, or University representative if held off campus in a location not affiliated with the University.
The calendar will not include any events that fail to adhere to the University’s drug and alcohol policy or which involve expressions of partisan points of view, except with regards to titles and descriptions of education events designed to facilitate open dialogue.
If you have questions about the calendar and its guidelines, email email@example.com.
Best Practices for Adding Events
Types of Events to Add
The event has many types of events from visitation dates to alumni luncheons. All of these events have something in common, they are of interest to a large group of individuals from prospective students, current students, parents/visitors, faculty/staff and alumni. Here are some examples of events that you can add to the calendar:
- Campbell-hosted training or workshops for faculty & staff
- Admissions-related events to attract students to your school or program such as information sessions, visitation days and open houses
- Academic-related events including registration dates, graduation dates and school closings
- Campbell-hosted conferences and seminars of interest to campus community or external audiences such as CURE, Pastor's Health Summit and the Carolinas Psychology Conference
- Alumni & Campaign events such as homecoming, freshman convocation, fraternity and sorority recruitment
- Student Life events such as freshman convocation, fraternity and sorority recruitment, counseling services events, Family Weekend, and concerts
- Campus recreation events such as fitness, intramural sports and outdoor recreation events
- Athletic events including basketball, football, baseball and track
- Career Services events including job fairs and career workshops
- Fine Arts (Music, Theater, and Art) events
Your title should be clear enough that if a web visitor saw the title in an event feed, they would have an understanding of what the event is about.
Good title examples
The examples below give clear idea of who the event is for and an idea of the purpose:
- CPHS All Programs Virtual Fair
- Fraternity and Sorority Life Meet & Greet
- Cape Fear Alumni Cookout
Poor title examples
The examples below give no context for what the event is about or the audience for the event:
- Virtual Fair
- Meet & Greet
- Registration Begins
A minimum of 2-3 sentences should added to describe each event that is added to the calendar. Break up longer descriptions with bullets to help users scan and find information quickly. This description area should also include links to relevant campbell.edu pages.
- Keep description short and easy to scan. Use a minimum of 2 sentences. There is no maximum of sentences, but if more than a paragraph break up into bullets and sections.
- Spell out acronyms on first use
- Check your spelling
- Add registration and resource links as buttons or basic text links
- Use "click here" for hyperlinks. Use descriptive, action words instead. Example: "Register Online" or "View the Homecoming Brochure"
- Underline words. Bold instead.
Due to copyright laws, images on campbell.edu must be original content or considered public domain (free from copyright). Publishing an image that you do not own could result in a cease and desist letter.
- Keep it professional.
- Ensure images are reflective of an institution of higher education.
- Include alt tags (for accessibility and SEO). An alt tag is text associated with an image. It is not seen by the user, but is readable by search engines.
Video Tutorial: How to Add an Event
Closed Captioning Available: Yes
Problems viewing the embedded viewing? View at screencast.com >
Text Tutorial: How to Add an Event
- Step 1 - Create a New Event
- Step 2 - Add Detailed Event Description
- Step 3 - Add Event Time and Location information
- Step 4 - Select Event Tags/Audience, Event Categories and Topics
- Step 5 - Publish the Event
- OPTIONAL STEP - Add Photo
Step 1 – Create a New Event
- Login to the Calendar - https://calendar.campbell.edu/login
- In the Dashboard left navigation panel, click Events > Add New to create a new event.
Step 2 – Add Detailed Event Description
Aim for a title of less than 50 characters to make the title easy to scan and read.
Use the Visual Editor to describe the event. Add buttons or links to more information or registration.
Step 3 – Add Event Time, Location & Organizer
Scroll down edit view page to The Events Calendar options to the add the following information:
TIME & DATE
Enter start and end dates/times. To add recurring events, click the "Schedule multiple events" button. See recurring events tutorial >
Search and selecting existing venues - First search for building or location for your event to see if the venue has already been added; addresses are already included with pre-existing venues.
If your venue doesn't exist in the search or dropdown menu, type the name of your venue and press Enter key to create a new venue. DO NOT ADD room information in the venue names. Room specific information belongs with your event description. For example, after describing your event add "The meeting will be held in Room 16 of the Wiggins Library."
Optional: Check "Show Google Map" to add an embedded map on the page. This is not an interactive map.
Optional: Check "Show Google Maps Link" to add a link to Google Maps directions.
Search for existing organizer and select your option if it appears in the list.
If your organizer does not appear, type the name in the Organizer field and hit the "Enter/Return" key to create a new entry. Fields will appear for you to add contact information.
This is the web URL for more details or registration. Since this is lower on the page, we suggest that in addition to adding this URL you also add a button or text link in your event description area.
If the event is free, leave blank. If the event is fee-based, add the "$" currency symbol, and enter the price with decimals (example = $20.00)
Step 4 – Select Event Tags (Audience), Event Categories, Topics
These options are very important as they are used to add "event feeds" (lists of your upcoming events) on landing pages such as school home pages, student hub, faculty hub, alumni hub, etc. See an example >
Tags, also known as Audience, represent the audiences that may be interested in an event at Campbell.
The 4 primary audiences of the calendar are Students, Faculty & Staff, Alumni & Friends, and Parents & Visitors
At minimum one Tag must be selected; however, you can select as many as necessary.
Do not create a new Tag.
Event Categories are related to your department, school or program.
At minimum one Event Category must be selected. This should be your primary school/department. If you do not see your category listed, let us know via Web Service Request.
Use of other school/department categories: If you wish to add another school or department's Event Category to your event, first notify the school/department's primary web contributor so they are aware.
Topics are broad categories that may be of interest to web users. There are several topics including Graduation, Fine Arts, Homecoming and Athletics.
These are not required options as these may not apply to every event.
Do not attempt to create new topics.
Step 5 – Publish your calendar event
- Click the Publish button.
- Your event should now be published live on the website.
OPTIONAL STEP – Add photos
If you would like to add a photo or a featured photo, your uploads must follow brand guidelines AND copyright law: